Specgen

Specgen: AI-Powered Tender Response Automation

Specgen is an AI solution designed to automate the process of responding to public and private tenders (appels d'offres). It aims to help businesses win more contracts by significantly reducing the time and effort required to prepare tender responses, while ensuring complete confidentiality and data sovereignty.

What is Specgen?

Specgen is an AI platform specializing in the automation of tender responses. It leverages advanced AI models hosted on secure servers in France to analyze tender documents, extract key requirements, and generate relevant responses, all while maintaining the highest levels of confidentiality. This eliminates the reliance on public cloud services like ChatGPT, ensuring that sensitive data remains secure.

How does Specgen work?

Specgen streamlines the tender response process through several key features:

• Easy Extraction: The AI efficiently identifies and extracts all requirements from tender documents (DCE, CCTP & CCAP) in various formats (.pdf, .docx, .xlsx, .pptx) without any manual preparation, saving significant time.
• Response Generation: Specgen generates a .docx document containing appropriate responses to each requirement, enabling users to quickly and effectively structure their technical documentation.
• Bid Matching: The AI identifies the most relevant responses from internal knowledge bases and calculates a compliance score, facilitating faster decision-making.
• Collaboration: A collaborative workspace allows teams to assign requirements to different members for editing and validation before submission.

Key Features and Benefits:

• Time Savings: Reduces the time spent on tender responses by up to 20%.
• Confidentiality: Uses proprietary AI models on secure servers in France, ensuring data privacy and sovereignty.
• Comprehensive Analysis: Automatically identifies key data such as client information, lots, eligibility criteria, evaluation criteria, and required documents.
• Intelligent Requirement Detection: Extracts and structures all requirements from tender documents.
• Inconsistency Detection: Identifies potential inconsistencies within the tender documents.
• BidMatching: Analyzes internal documents against tender requirements, providing compliance scores and detailed responses.
• BidWord & BidExcel: Generates responses directly within Word templates and Excel questionnaires, saving time and effort.
• ChatBot Assistance: Provides an intelligent chatbot for clarifications and additional information.

How to Use Specgen:

1. Upload Tender Documents: Upload documents (.pdf, .docx, .pptx, .xlsx) from the tender dossier (RC, CCTP, CCAP) for AI analysis.
2. Analyze Key Information: The AI automatically identifies essential data such as client, lots, eligibility criteria, evaluation criteria, and required documents.
3. Detect Requirements: The AI analyzes the documents to identify, extract, and structure all requirements.
4. Identify Inconsistencies: The AI analyzes all requirements to identify potential inconsistencies in the tender documents.
5. Upload Internal Knowledge: Import internal documents like technical specifications, business documents, sales presentations, certificates, and financial documents.
6. BidMatching & Compliance Analysis: Use AI to analyze how internal documents meet each criterion/requirement, obtaining a compliance score.
7. BidWord: Generate technical documentation directly in Word templates.
8. BidExcel: Answer questionnaires directly in Excel.
9. ChatBot Interaction: Interact with the intelligent assistant for clarifications on documents.

Where can I use Specgen?

Specgen is suitable for various industries and businesses that regularly participate in tendering processes, including:

• Construction and Engineering
• IT Services
• Consulting
• Manufacturing
• Government Contractors

Pricing and Deployment Options:

Specgen offers flexible deployment options to suit different needs:

• Cloud: Hosted on secure servers in France, ideal for flexibility.
• On-Premises: Hosted on local servers for complete control and intranet usage.

Contact Specgen for pricing tailored to specific requirements.

Why is Specgen important?

Specgen addresses several key challenges in the tender response process:

• Time-Consuming: Manually preparing tender responses is a lengthy process.
• Complexity: Tender documents can be complex and difficult to analyze.
• Confidentiality Risks: Using public cloud services for sensitive data poses security risks.
• Consistency: Ensuring consistency and accuracy in responses can be challenging.

Specgen helps organizations overcome these challenges by automating key tasks, ensuring data security, and improving the overall quality and efficiency of tender responses.

Take the next step with Specgen

Consider exploring Specgen to optimize your tender response process and secure more contracts. Leverage the power of AI for efficient document analysis, response generation, and collaborative teamwork.

What is Specgen? It's an AI tool designed to automate and streamline your tender response process. How does Specgen work? By automatically analyzing tender documents, extracting requirements, and generating responses. Why is Specgen important? Because it saves time, ensures data security, and improves the quality of tender responses. Where can I use Specgen? In any industry that participates in tendering processes. The best way to improve your tender response process? By leveraging the power of AI with Specgen.