Penelope.ai

Penelope.ai: Automating Manuscript Compliance for Journals

What is Penelope.ai? Penelope.ai is an online tool designed to automatically check scientific manuscripts against specific journal requirements. It aims to streamline the publishing process for both editors and authors.

How does Penelope.ai work?

Penelope.ai integrates with publishing platforms to provide transparent and comprehensive checks. It allows journals to automate manuscript checks within their existing manuscript handling software.

Key features include:

• Automated Compliance Checks: Instantly ensure manuscripts meet journal-specific guidelines.
• Integration with Publishing Platforms: Available to journals using Manuscript Manager. Waiting list options for Editorial Manager and ScholarOne users.
• Comprehensive, Configurable Checks: Offers over 30 checks, customizable based on the journal's requirements. Decide which checks are critical and tailor feedback for editors and authors.
• Transparent Results: Checks are linked to relevant sections of the text, showing users how each result was reached. Developer documentation is also available for detailed criteria.
• Feedback to Authors: Offers immediate and helpful feedback to authors so they can improve their work.

Features in Detail

Penelope.ai performs a range of checks across several categories:

Ethics:

• Ethical approval section: Checks for the presence and format of the ethical approval section.
• Ethical approval statement: Verifies the inclusion of an ethical approval statement.
• Ethical approval board named: Confirms the naming of the ethical review board.
• Informed consent: Checks for the address of informed consent in research involving people.

Declarations:

• Conflict of Interest: Identifies the conflict of interest section.
• Data sharing: Checks for the presence of a data sharing statement.
• Author contributions: Checks for an author contributions section.
• Funding section: Checks for the funding section.

Title page:

• Authors present: Checks for the presence of the author's names.
• Author email addresses: Checks for author email addresses.
• Corresponding author: Verifies the naming of a corresponding author.
• Institutions: Verifies the inclusion of author institutions.
• Word count: Checks the provision of a word count.
• Keywords: Checks the provision of keywords.
• Running Head: Checks the provision of a running head.

Abstract:

• Abstract present: Checks for the presence of an abstract.
• Structured / unstructured: Verifies the format of the abstract.
• Specific abstract subheadings: Verifies the inclusion of the necessary abstract subheadings.
• Specific abstract subheadings for systematic reviews and clinical trials: Checks if the abstract structure matches PRISMA / CONSORT guidelines.

Structure:

• Required headings: Checks if the main body includes all required sections and headings.

Figures and Tables:

• In or out of manuscript: Checks if figures or tables are present/absent in the manuscript.
• Do mentions match legends?: Checks if all figures and tables mentioned in the text have an associated legend, and vice versa.
• Ascending IDs: Checks if figures and tables are mentioned in ascending numerical order.

Referencing:

• Style: Checks the citation style.
• Do citations and references match?: Checks if all citations appear in the reference list, and vice versa.
• Order: Checks the order of numerical citations and named references.
• Supplementary materials: Checks the presence of supplementary materials or an appendix.

Counts:

• Article Word Count: Checks if the article word count is within journal limits.
• Abstract Word Count: Checks if the abstract word count is within journal limits.
• References Count: Checks if the number of references is within journal limits.
• Table and Figure Counts: Checks if the number of tables or figures is within journal limits.

File Cleanliness:

• Track Changes: Checks if the file is free from track changes.
• Endnote: Checks if the file is free from Endnote citations.

Meta data:

• Title: Extracts the title from the title page.
• Page Numbers: Checks if the author has included page numbers.
• Double line spacing: Checks if the author has used double line spacing.
• Registered Trademarks: Checks if the author has referred to any trademarked materials.

Pricing Structure

Penelope.ai offers transparent and affordable pricing based on annual submissions:

They also offer an option to provide author-paid checks for free.

User Testimonials

An author from the University of Cincinnati, submitting to Addiction, stated that they were very impressed with the product's ability to check references and match the manuscript to journal requirements.

Why is Penelope.ai important?

Penelope.ai helps editors make faster decisions and delights authors by providing immediate, helpful feedback. It significantly speeds up the publication process by automating critical compliance checks.

Where can I use Penelope.ai?

Penelope.ai is available to journals using Manuscript Manager. Journals using Editorial Manager or ScholarOne can join the waiting list.

Conclusion

Penelope.ai is a valuable tool for academic publishers looking to streamline their manuscript review process. By automating key checks and providing clear, actionable feedback, it improves efficiency and author satisfaction. Whether you are an editor seeking to accelerate publication timelines or an author aiming to improve your manuscript's compliance, Penelope.ai offers a comprehensive solution.